Los Angeles County Metropolitan Transportation Authority
Job Classification Specification
ACCOUNTING OPERATIONS SPECIALIST
Pay Grade B38
Basic Function
Under moderate supervision, performs specialized clerical accounting duties in the areas of Payroll, Accounts Payable, Accounts Receivable, and Credit and Collections. |
Classification Characteristics
Differs from the Accounting Clerk position in that the Accounting Operations Specialist exercises lead authority in performing specialized clerical Accounting duties such as document scanning, processing garnishments, recording deposits, processing daily sales reports, entering invoices, and resolving long-standing vendor invoices, while the Accounting Clerk performs non-specialized Payroll, Accounts Payable, Accounts Receivable, and Credit and Collections tasks. |
Supervised by: Manager, Accounting; Accounting Supervisor
Supervises:
FLSA: Non-Exempt
Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are
required to commit and continuously practice and demonstrate the following work values:
- Safety – To ensure that our employees, passengers
and the general public’s safety is always our first consideration.
- Service Excellence – To provide safe, clean, reliable,
on-time, courteous service for our clients and customers.
- Workforce Development – To make Metro a learning organization
that attracts, develops, motivates and retains a world-class workforce.
- Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
- Innovation and Technology – To actively participate in identifying
best practices for continuous improvement.
- Sustainability – To reduce, reuse and recycle all internal resources
and reduce green-house gas emissions.
- Integrity – To rely on the professional ethics and honesty of every
Metro employee.
- Teamwork – To actively blend our individual talents to achieve world-class
performance and service.
- Civil Rights – To actively promote compliance with all civil rights statutes,
regulations and policies.
- Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
- Creates garnishment cases and modifications on the Garnishment system in compliance with Federal and State Garnishment Codes
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Calculates proper amount paid to recipients based on priority in cases of multiple garnishments
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Prepares and submits check requests for re-issues or adjustments regarding garnishment issues
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Researches various garnishment related issues and prepares garnishment orders for scanning
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Distributes special payroll, accounts payable, and other Metro checks via U
- S
- and Interoffice mail and customer/employee pick-up
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Collects daily cash deposit and returned check activity for statistical and management reporting purposes
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Coordinates with Treasury Department to process special cash deposits
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Resolves long-standing vendor invoices
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Prepares daily cash deposits for bank transmittal
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Receives, tracks, and reports returned check items and distributes accordingly
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Posts numerical data into accounting information systems, and verifies the accuracy of the posted data
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Provides quality customer service to employees, vendors, and outside agencies
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Orders department stationary supplies
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Maintains centralized electronic and hard copy files of documents, and ensures compliance with department/agencys retention policy
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Reviews, scans, updates, and files various accounts payable documents, logs, and records
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Retrieves department files and documents from storage using established procedures and methods
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Assigns, monitors, and coordinates work of the Accounting Clerk for efficiency and precision
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Calculates, verifies, and processes payment of vendors invoices; researches, responds to, and resolves invoice and purchase order discrepancies
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Provides training to new and existing Accounting Clerks and evaluates results for efficiency and precision
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Contributes to ensuring that the EEO policies and programs of Metro are carried out
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Essential Knowledge and Abilities
Knowledge of:
- Certain accounting methods, principles, and practices
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Federal and State laws concerning payment and processing of employee wage statements
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Basic Microsoft Word and Excel
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Basic arithmetic and Payroll calculations
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Ability to:
- Perform specialized clerical accounting duties
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Operate office equipment, including calculators and computers, with speed and accuracy
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Type 45 net words per minute
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Communicate effectively in English (both verbally and in writing)
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Work independently and as a team member
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Interact professionally with Metro employees and outside representatives
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Post and verify numerical data
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Perform arithmetical computations and tabulate figures with speed and accuracy
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Proofread work and identify errors
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Follow oral and written instructions
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Maintain strict confidentiality of sensitive materials
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Minimum Qualifications
Potential candidates interested in the ACCOUNTING OPERATIONS SPECIALIST position MUST meet
the following requirements:
- 6 months of experience performing specialized accounting functions in the areas of Payroll, Accounts Payable, Accounts Receivable, or Credit and Collections
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Excellent attendance record
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Associates degree in Accounting (preferred, but not required)
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Special Conditions
Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Date Originally Created: 12/7/2007
Date Last Revised: 3/2/2015 3:20:44 PM
TCU: 0917A