Los Angeles County Metropolitan Transportation Authority
Job Classification Specification
ACCOUNTING CLERK
Pay Grade B26
Basic Function
| Under supervision, performs clerical accounting duties in the areas of Payroll, Accounts Payable, Accounts Receivable, and Credit and Collections. |
Classification Characteristics
| Differs from the Accounting Operations Specialist position in that the Accounting Clerk performs non-specialized clerical Accounting duties such as updating changes in payroll data, verifying payroll adjustments for accuracy, entering vendor invoice information, preparing invoices for payment, preparing revenue reports and recap summaries, researching long-standing invoices, and other clerical duties, while the Accounting Operations Specialist performs specialized Payroll, Accounts Payable, Accounts Receivable, and Credit and Collections tasks. |
Supervised by: Manager, Accounting; Accounting Supervisor; Accounting Operations Specialist
Supervises:
FLSA: Non-Exempt
Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are
required to commit and continuously practice and demonstrate the following work values:
- Safety – To ensure that our employees, passengers
and the general public’s safety is always our first consideration.
- Service Excellence – To provide safe, clean, reliable,
on-time, courteous service for our clients and customers.
- Workforce Development – To make Metro a learning organization
that attracts, develops, motivates and retains a world-class workforce.
- Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
- Innovation and Technology – To actively participate in identifying
best practices for continuous improvement.
- Sustainability – To reduce, reuse and recycle all internal resources
and reduce green-house gas emissions.
- Integrity – To rely on the professional ethics and honesty of every
Metro employee.
- Teamwork – To actively blend our individual talents to achieve world-class
performance and service.
- Civil Rights – To actively promote compliance with all civil rights statutes,
regulations and policies.
- Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
- Examines invoices received for accuracy and completeness of information provided
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Verifies quantities, amounts, and prices indicated on invoices for authorization with the Purchase Order System
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Enters vendor invoice data, including identification numbers, quantities, amounts, and dates into Accounts Payable System
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Identifies errors in purchasing or receiving information for correction on purchase orders
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Researches payment records to verify outstanding invoices, and prepares invoices for billing purposes
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Prepares statements of accounts for outstanding Accounts Receivable invoices
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Enters, updates, and recalls billing data from accounting information system
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Reviews Customer Services Centers’ and Third Party Vendor’s Fare Media daily sales report worksheets for completeness and accuracy
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Reviews, prepares, and balances revenue reports and recap summaries
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Reviews daily ticket report worksheets for completeness and accuracy
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Monitors Customer Services Centers’ overages and shortages
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Compares Customer Services Centers’ deposit slips and daily report entries for errors
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Compares employee deduction reports with third party checks for accuracy
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Sets up employee direct deposit and paycard accounts for eligible recipients
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Inputs data from payroll time and leave adjustment sheets, deduction updates, cancelled checks, advances and refunds, and final settlement agreements into various accounting information systems
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Contributes to ensuring that the EEO policies and programs of Metro are carried out
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Essential Knowledge and Abilities
Knowledge of:
- Basic accounting methods, principles, and practices
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Clerical accounting functions in the area of payroll, accounts payable, and accounts receivable, and credit and collections
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Basic Microsoft Word and Excel
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Basic arithmetic
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Ability to:
- Perform clerical accounting duties
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Understand, post, and verify numerical data
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Balance journal entries
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Perform simple arithmetical computation and tabulate figures with speed and accuracy
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Proofread work, identify, and correct errors
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Follow oral and written instructions
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Operate office equipment, including calculators and computers, with speed and accuracy
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Type at a corrected speed of 40 words per minute
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Interact professionally and communicate effectively with Metro employees and outside representatives
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Read, write, speak, and understand English
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Move objects weighing up to 15 pounds
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Maintain strict confidentiality of sensitive materials
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Minimum Qualifications
Potential candidates interested in the ACCOUNTING CLERK position MUST meet
the following requirements:
- 6 months of experience performing clerical accounting duties in the areas of Payroll, Accounts Receivable, Accounts Payable, or Credit and Collections
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Excellent attendance record
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Associate’s degree in Accounting (preferred, but not required)
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Special Conditions
Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Date Originally Created: 10/10/2014 8:36:29 AM
Date Last Revised: 10/10/2014 8:51:07 AM
TCU: 0658A