Los Angeles County Metropolitan Transportation Authority
Job Classification Specification
MANPOWER / PAYROLL MATERIEL CLERK
Pay Grade BB6
Basic Function
| Under supervision, implements, processes, and maintains complex personnel departmental activities and / or transactions for all represented jobs within Materiel Department. |
Classification Characteristics
Supervised by: Sr Manager, Inventory Management; Chief Administrative Analyst; Office Supervisor
Supervises: None
FLSA: Non-Exempt
Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are
required to commit and continuously practice and demonstrate the following work values:
- Safety – To ensure that our employees, passengers
and the general public’s safety is always our first consideration.
- Service Excellence – To provide safe, clean, reliable,
on-time, courteous service for our clients and customers.
- Workforce Development – To make Metro a learning organization
that attracts, develops, motivates and retains a world-class workforce.
- Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
- Innovation and Technology – To actively participate in identifying
best practices for continuous improvement.
- Sustainability – To reduce, reuse and recycle all internal resources
and reduce green-house gas emissions.
- Integrity – To rely on the professional ethics and honesty of every
Metro employee.
- Teamwork – To actively blend our individual talents to achieve world-class
performance and service.
- Civil Rights – To actively promote compliance with all civil rights statutes,
regulations and policies.
- Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
- Prepares and posts descriptions for pre-bid job bulletins
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Canvasses departmental seniority roster to fill vacant positions and to assign relief work
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Screens pre-bids to determine employees’ qualifications and seniority
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Advises employees of displacement rights in accordance with contract procedures
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Prepares award notices and updates weekly job award report
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Maintains, updates, and distributes departmental seniority rosters for overtime work to Division Managers
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Maintains and coordinates vacation schedules for Stock Clerks, Storekeepers, Truck Drivers/Clerks, Senior Truck Drivers, Receiving Clerks and Material Control Clerks
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Maintain training records, special projects and activity logs
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Ensures that after a job award or displacement timesheets are properly completed reflecting correct line item budget, shift and rest days, and deployment and paycheck locations
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Issue safety shoe vouchers and maintain records on equipment issued according to yearly budget
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Issue and Monitors and maintains employee carryover for vacation and sick leave
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Monitors attendance of staff, maintains and coordinates master calendar for all time off, and reports findings to management
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Provides training and orientation to new Equipment Records Specialists regarding equipment operation and Metro procedures
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Reviews, maintains, and updates personnel records and processes payroll changes
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Reviews daily payroll reports for completeness and accuracy and reconciles problems
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Calculates final payroll earning for employees being terminated from service and request special checks from Accounting department
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Computes State Disability and Worker’s Compensation benefits, sick pay, vacation pay, and retroactive pay for employees
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Composes, types, prints, and files and maintains memo, reports, letters, and other departmental correspondence
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Prepares bi-weekly paycheck transfer and training list for employees working out of assigned divisions
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Maintains and updates departmental rosters for ATU and TCU employees
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Receives and verifies inventory purchase orders and packing slips
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Advises staff on departmental policies and procedures relating to timekeeping issues
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Assists Office Supervisor or Chief Administrative Analyst as directed
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Contributes to ensuring that the EEO policies and programs of Metro are carried out
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Essential Knowledge and Abilities
Knowledge of:
- Complex recordkeeping
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General office practices and procedures
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Ability to:
- Establish and maintain accurate filing systems, including detailed seniority rosters
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Accurately interpret and carry out payroll and seniority provisions affecting contract employees
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Apply selection process as set forth in the TCU collective bargaining agreements
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Operate a calculator
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Operate a computer terminal
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Communicate effectively with others
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Establish and maintain effective working relationships
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Prepare general correspondence and reports
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Proofread work and identify errors
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Maintain confidentiality of materials and files
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Follow oral and written instructions
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Travel to offsite locations within a reasonable timeframe
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Read, write, speak, and understand English
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Minimum Qualifications
Potential candidates interested in the MANPOWER / PAYROLL MATERIEL CLERK position MUST meet
the following requirements:
- Four years of experience performing responsible clerical duties involving the processing and maintenance of complex personnel activities and records
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Valid California Class C driver’s license
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Special Conditions
Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Date Originally Created: 11/3/2004
Date Last Revised: 8/2/2012
TCU: 0954A