Los Angeles County Metropolitan Transportation Authority
Job Classification Specification
MAIL AND DUPLICATING CLERK
Pay Grade B01
Basic Function
| Under moderate supervision, sorts, opens, date stamps, photocopies, and distributes mail and other materials. |
Classification Characteristics
| Differs from Mail Carrier in that Mail and Duplicating Clerk makes copies of various documents in addition to processing and distributing departmental mail, while Mail Carrier picks up and delivers Metro and U.S. mail to various Metro locations. |
Supervised by: Printing Services Supervisor; General Services Supervisor
Supervises:
FLSA: Non-Exempt
Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are
required to commit and continuously practice and demonstrate the following work values:
- Safety – To ensure that our employees, passengers
and the general public’s safety is always our first consideration.
- Service Excellence – To provide safe, clean, reliable,
on-time, courteous service for our clients and customers.
- Workforce Development – To make Metro a learning organization
that attracts, develops, motivates and retains a world-class workforce.
- Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
- Innovation and Technology – To actively participate in identifying
best practices for continuous improvement.
- Sustainability – To reduce, reuse and recycle all internal resources
and reduce green-house gas emissions.
- Integrity – To rely on the professional ethics and honesty of every
Metro employee.
- Teamwork – To actively blend our individual talents to achieve world-class
performance and service.
- Civil Rights – To actively promote compliance with all civil rights statutes,
regulations and policies.
- Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
- Sorts, opens, date stamps, and distributes mail
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Operates photocopy machines and duplicate materials
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Files invoices, packing slips, and purchase orders
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Files correspondence, reports, and close of file memoranda
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Orders and maintains inventory of stationary and printing supplies
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Assists in monitoring the paper feeding, inking, and folding processes of press operation
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Loads and unloads stock of paper before, during, and after production
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Receives and ties finished materials from large presses and places them in boxes for shipment
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Contributes to ensuring that the EEO policies and programs of Metro are carried out
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Essential Knowledge and Abilities
Knowledge of:
- General office practice and procedures
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Ability to:
- File materials alphabetically, chronologically, and numerically
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Operate reproduction equipment utilized in assignment
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Follow instructions
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Interact professionally with various levels of Metro employees and outside representatives
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Communicate effectively with others
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Travel to offsite locations within a reasonable timeframe
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Read, write, speak, and understand English
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Minimum Qualifications
Potential candidates interested in the MAIL AND DUPLICATING CLERK position MUST meet
the following requirements:
- 6 months experience performing general clerical duties
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Valid California Class C driver’s license
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Special Conditions
- 6 months’ experience performing press-related duties and ability to move objects weighing up to 50 pounds is required for some assignments
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Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Date Originally Created: 5/3/1995
Date Last Revised: 6/10/2003
TCU: 0905A