Human Resources - Job Classification Specification

Los Angeles County Metropolitan Transportation Authority

Job Classification Specification

MAINTENANCE SOFTWARE SPECIALIST
Pay Grade B17

Basic Function

To perform document management and data entry work in support of a department's operations.

Classification Characteristics

Supervised by: Records Management Supervisor; Sr Rail Equipment Maintenance Instructor

Supervises:

FLSA: Non-Exempt

Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are required to commit and continuously practice and demonstrate the following work values:

Safety – To ensure that our employees, passengers and the general public’s safety is always our first consideration.
Service Excellence – To provide safe, clean, reliable, on-time, courteous service for our clients and customers.
Workforce Development – To make Metro a learning organization that attracts, develops, motivates and retains a world-class workforce.
Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
Innovation and Technology – To actively participate in identifying best practices for continuous improvement.
Sustainability – To reduce, reuse and recycle all internal resources and reduce green-house gas emissions.
Integrity – To rely on the professional ethics and honesty of every Metro employee.
Teamwork – To actively blend our individual talents to achieve world-class performance and service.
Civil Rights – To actively promote compliance with all civil rights statutes, regulations and policies.
Community – To actively engage with the Community as it relates to Metro interest/services.

Examples of Duties

Reviews, logs, codes, optically scans, photocopies microfiches, and files various reports, correspondence, and other documents
Using established procedures and methods, receives and reviews all Metro files and documents
Informs staff on procedure for storage, retrieval, and destruction of inactive records
Maintains various department files and retrieves information from computer/hard copy
Inputs records management information into databases and other computerized systems
Files documentation alphabetically, numerically, and chronologically
Identifies, locates, and files missing documents and files
Purges and archives closed documentation
Maintains master files of various information sources, including drawings, manuals, reports, parts catalogs, training records, and other documents
Installs and maintains a technical library using existing or establishing new indexing, filing, storage, and retrieval systems
Requests prints and/or issues drawings, manuals, and records
Generates computerized reports for management
Receives and distributes mail and reports
Contributes to ensuring that the EEO policies and programs of Metro are carried out

Essential Knowledge and Abilities

Knowledge of:

General office practices and procedures
PC spreadsheets and word-processing applications
Basic administrative practices
Recordkeeping and filing systems, including computerized databases

Ability to:

Establish, maintain, and revise records, files, logs, and storage areas
Gather, compile, and summarize data
Meet precision and productivity demands
Perform highly repetitive work
Think and act independently
Operate personal computers and general office equipment
Communicate effectively orally and in writing
Interact professionally with various levels of Metro employees and outside representatives
Read, write, speak, and understand English

Minimum Qualifications
Potential candidates interested in the MAINTENANCE SOFTWARE SPECIALIST position MUST meet the following requirements:

2 years' experience performing clerical, secretarial, or administrative work
Experience performing technical document storage, retrieval, and reproduction work desirable

Special Conditions

None

Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Date Originally Created: 7/18/1995
Date Last Revised: 1/14/2004
TCU: 0868A