Los Angeles County Metropolitan Transportation Authority
Job Classification Specification
DIVISION STENOGRAPHER
Pay Grade B63
Basic Function
| Under moderate supervision, maintains records and types various materials at a transportation division office. |
Classification Characteristics
| Differs from General Clerk III in that Division Stenographer works at a transportation division offices while General Clerk II performs similar work at a maintenance division office. |
Supervised by: Transportation Manager
Supervises:
FLSA: Non-Exempt
Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are
required to commit and continuously practice and demonstrate the following work values:
- Safety – To ensure that our employees, passengers
and the general public’s safety is always our first consideration.
- Service Excellence – To provide safe, clean, reliable,
on-time, courteous service for our clients and customers.
- Workforce Development – To make Metro a learning organization
that attracts, develops, motivates and retains a world-class workforce.
- Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
- Innovation and Technology – To actively participate in identifying
best practices for continuous improvement.
- Sustainability – To reduce, reuse and recycle all internal resources
and reduce green-house gas emissions.
- Integrity – To rely on the professional ethics and honesty of every
Metro employee.
- Teamwork – To actively blend our individual talents to achieve world-class
performance and service.
- Civil Rights – To actively promote compliance with all civil rights statutes,
regulations and policies.
- Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
- Reviews, maintains, and updates personnel records and processes payroll changes
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Reviews daily payroll reports for completeness and accuracy
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Prepares letters, memos, forms, and reports using a typewriter or a personal computer
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Posts information from logs to employee files
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Maintains and updates various lists, logs, and departmental records on a daily basis
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Responds to inquires from other departments and employees regarding procedures and personnel records
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Answers telephones and acts as an office receptionist
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Contributes to ensuring that the EEO policies and programs of Metro are carried out
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Essential Knowledge and Abilities
Knowledge of:
- General office practices and procedures
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English grammar, spelling, and punctuation
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Complex recordkeeping
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Ability to:
- Type 50 net words per minute
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Prepare correspondence and reports and maintain complex records
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File materials alphabetically, numerically, and chronologically
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Operate a personal computer and a computer terminal
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Deal tactfully and effectively with the public and other departmental staff
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Respond appropriately to inquires and requests for information
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Maintain confidentiality of materials and files
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Proofread work and identify errors
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Follow oral and written instructions
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Read, write, speak, and understand English
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Minimum Qualifications
Potential candidates interested in the DIVISION STENOGRAPHER position MUST meet
the following requirements:
- 1 year of experience performing clerical, typing, and stenographic duties
|
Special Conditions
Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Date Originally Created: 5/3/1995
Date Last Revised: 6/6/2003
TCU: 0951