Los Angeles County Metropolitan Transportation Authority

Job Classification Specification

Pay Grade B38

Basic Function
Under moderate supervision, performs specialized clerical accounting duties in the areas of Payroll, Accounts Payable, Accounts Receivable, and Credit and Collections.

Classification Characteristics
Differs from the Accounting Clerk position in that the Accounting Operations Specialist exercises lead authority in performing specialized clerical Accounting duties such as document scanning, processing garnishments, recording deposits, processing daily sales reports, entering invoices, and resolving long-standing vendor invoices, while the Accounting Clerk performs non-specialized Payroll, Accounts Payable, Accounts Receivable, and Credit and Collections tasks.

Supervised by: Manager, Accounting; Accounting Supervisor


FLSA: Non-Exempt

Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are required to commit and continuously practice and demonstrate the following work values:

Examples of Duties
  • Creates garnishment cases and modifications on the Garnishment system in compliance with Federal and State Garnishment Codes
  • Calculates proper amount paid to recipients based on priority in cases of multiple garnishments
  • Prepares and submits check requests for re-issues or adjustments regarding garnishment issues
  • Researches various garnishment related issues and prepares garnishment orders for scanning
  • Distributes special payroll, accounts payable, and other Metro checks via U
  • S
  • and Interoffice mail and customer/employee pick-up
  • Collects daily cash deposit and returned check activity for statistical and management reporting purposes
  • Coordinates with Treasury Department to process special cash deposits
  • Resolves long-standing vendor invoices
  • Prepares daily cash deposits for bank transmittal
  • Receives, tracks, and reports returned check items and distributes accordingly
  • Posts numerical data into accounting information systems, and verifies the accuracy of the posted data
  • Provides quality customer service to employees, vendors, and outside agencies
  • Orders department stationary supplies
  • Maintains centralized electronic and hard copy files of documents, and ensures compliance with department/agency’s retention policy
  • Reviews, scans, updates, and files various accounts payable documents, logs, and records
  • Retrieves department files and documents from storage using established procedures and methods
  • Assigns, monitors, and coordinates work of the Accounting Clerk for efficiency and precision
  • Calculates, verifies, and processes payment of vendors’ invoices; researches, responds to, and resolves invoice and purchase order discrepancies
  • Provides training to new and existing Accounting Clerks and evaluates results for efficiency and precision
  • Contributes to ensuring that the EEO policies and programs of Metro are carried out

Essential Knowledge and Abilities

Knowledge of:

  • Certain accounting methods, principles, and practices
  • Federal and State laws concerning payment and processing of employee wage statements
  • Basic Microsoft Word and Excel
  • Basic arithmetic and Payroll calculations

Ability to:
  • Perform specialized clerical accounting duties
  • Operate office equipment, including calculators and computers, with speed and accuracy
  • Type 45 net words per minute
  • Communicate effectively in English (both verbally and in writing)
  • Work independently and as a team member
  • Interact professionally with Metro employees and outside representatives
  • Post and verify numerical data
  • Perform arithmetical computations and tabulate figures with speed and accuracy
  • Proofread work and identify errors
  • Follow oral and written instructions
  • Maintain strict confidentiality of sensitive materials

Minimum Qualifications
Potential candidates interested in the ACCOUNTING OPERATIONS SPECIALIST position MUST meet the following requirements:

  • 6 months of experience performing specialized accounting functions in the areas of Payroll, Accounts Payable, Accounts Receivable, or Credit and Collections
  • Excellent attendance record
  • Associate’s degree in Accounting (preferred, but not required)

Special Conditions
  • None

This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Date Originally Created: 12/7/2007
Date Last Revised: 3/2/2015 3:20:44 PM
TCU: 0917A