Los Angeles County Metropolitan Transportation Authority
Job Classification Specification
ASSIGNMENT COORDINATOR CLERK
Pay Grade BA7
Basic Function
| Under direction, coordinates, dispatches and schedules the delivery of Metro’s critical material requirements; Schedules the weekly work assignments for the Agency Relief Personnel to maintain storeroom coverage at all Metro storerooms; Maintains the Division Operations fuel data requirements; Maintains and updates the TCU Overtime Roster; Provides clerical support to supervision, and performs other related duties. |
Classification Characteristics
| This class is located in Metro Operations. It is distinguished from other clerical classes by its responsibility to determine priority material requirements, dispatching and coordination of delivery schedules, scheduling and assigning relief manpower requirements, assigning personnel to cover vacancies, plus other scheduling, coordinating, and assigning tasks. |
Supervised by: Manager, Materiel; Materiel Supervisor; Service Representative
Supervises:
FLSA: Non-Exempt
Work Environment
In order to achieve Metro’s goals in support of its mission, potential candidates are
required to commit and continuously practice and demonstrate the following work values:
- Safety – To ensure that our employees, passengers
and the general public’s safety is always our first consideration.
- Service Excellence – To provide safe, clean, reliable,
on-time, courteous service for our clients and customers.
- Workforce Development – To make Metro a learning organization
that attracts, develops, motivates and retains a world-class workforce.
- Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
- Innovation and Technology – To actively participate in identifying
best practices for continuous improvement.
- Sustainability – To reduce, reuse and recycle all internal resources
and reduce green-house gas emissions.
- Integrity – To rely on the professional ethics and honesty of every
Metro employee.
- Teamwork – To actively blend our individual talents to achieve world-class
performance and service.
- Civil Rights – To actively promote compliance with all civil rights statutes,
regulations and policies.
- Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
- Prioritizes critical material requirements for Operations
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Schedules delivery of material agency-wide
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Dispatches the delivery vehicles
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Assists in prioritizing vacancy coverage requirements at all storeroom locations
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Assigns & schedules Agency Relief Personnel to cover vacancies
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Maintains, updates, and distributes the departmental overtime rosters for all TCU materiel personnel
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Maintains fuel data information
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Prepares written communications, such as letters, memos and reports
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Provides clerical support to Materiel Management Staff
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Performs other related duties
Contributes to ensuring that the EEO policies and programs of Metro are carried out
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Essential Knowledge and Abilities
Knowledge of:
- Complex recordkeeping; General office practices and procedures
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Ability to:
- Make priority decisions and work independently
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Provide direction to others
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Operate a base station radio communication system
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Read, write, speak and understand oral/written communications
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Communicate effectively with others
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Type 30 net words per minute
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Operate a calculator and computer terminal
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Prepare general correspondence and reports
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Proofread work and identify errors
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Maintain confidentiality of materials and files
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Read, write, speak, and understand English
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Minimum Qualifications
Potential candidates interested in the ASSIGNMENT COORDINATOR CLERK position MUST meet
the following requirements:
- Two (2) years of responsible clerical experience involving complex recordkeeping
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Two (2) years experience in a lead person role overseeing other personnel
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The applicant will be required to pass one or more of the following: written test(s), performance test(s) and oral interview
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Special Conditions
- Must have a valid California driver’s license
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Must have a satisfactory attendance record
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Disclaimer
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Date Originally Created: 4/24/1995
Date Last Revised: 8/1/2012
TCU: 0886A